Estimator and Project Coordinator

Layfield is looking to add an experienced Estimator and Project Coordinator to our Edmonton Office. The Estimator & Project Coordinator is responsible for completing cost estimates & cost control, material take-offs, tender support documentation, post-construction reporting and providing administrative assistance to the Construction Manager and Project Managers.

Key Responsibilities:

Estimating:

• Evaluates project drawings and produces a materials take-off for the project, including allowance for proper bulking factors on all materials.
• Prepares pre-bid information and reports on findings to the Estimating Manager.
• Assists with the preparation of pre-tender information submittals.
• Prepares construction details, proposal drawings and sketches for the purpose of clarifying specific portions of the cost estimate.
• Conducts preliminary communications with the contractors, engineer and/or owner relative to determining or clarifying project details, scope of work, bidder’s list, and other key information.
• Characterizes and details material take-offs. Provides a material summary and checklist for items of work that require a construction / installation effort.
• Estimates production rates for the supply, deployment, installation, seaming and/or construction of items of work for a project.
• Estimates all direct, indirect and overhead costs for all items of work for a project.
• Examines aged or held product within the inventories across Layfield’s locations when applicable to the quoting situation.
• Ensures project material specifications have been fully reviewed and appropriate exceptions are included in the Layfield Quotation Letter.
• Completes preliminary & final cost estimates for assigned projects delegated by the Estimating Manager.
• Prepares full Client Quotation Letter, including scope of work, installation areas, inclusions, exclusions, and full review of terms & conditions.
• Completes the Bid Review Form for all Firm Quotations.
• Chairs the Bid Review Meeting, gives the attendees a complete recap of the project scope, details, installation strategy and other key information to be discussed.
• Coordinates project follow-up with appropriate regional sales personnel.
• Regularly maintains and tracks personal project follow up list with clients.

Project Coordination:

• Coordinates contract awards (purchase orders, subcontracts, signed quote, etc.) and sets up project job numbers.
• Prepares and facilitates Project Handoff Meetings, from Estimating to Operations. This includes client setup (with accounting), Bill of Material summary, draft purchase requisitions, communications & contact info transfer with the client, and all other items included in the Project Handoff Procedure.
• Maintains the Construction Group’s electronic project tracking system(s). Update projects from Quoting to Awarded/Lost.
• Prepares and coordinates post-tender document submissions related to shop drawings, schedules, panel layouts and product sample/back-up data – making sure our materials & scope quoted meet the expectations of the client.
• Under direction of the Project Manager, assists with procurement of materials required for the project and ensures material procurement costs are within allotted budgets.
• Assists the Project Manager or Construction Manager with the preparation of Job Binder/Notes for Field Supervisor including scope of work, directions to site, materials required and necessary backup documents copied (quote letter, drawings, specs, etc. – anything the site supervisor might need to reference on site).
• Under direction of the Project Manager, prepares interim or final completion documents consistent with specifications requirements, including statutory declarations, warranties, QA/QC submittals, and as-builts.
• Assists with the administration of the ISO Quality System, including regular initiation of NCR, CAR & PAR’s.
• Assists with the administration of our ACSA Certification of Recognition Safety Program.

Required Skills & Knowledge:

• Works to achieve accurate and timely estimates.
• Focuses on customer satisfaction, quality and safe harmonious project results.
• Ensures that communications are effectively transmitted to all necessary parties.
• Ability to learn and adapt from bids/projects and utilize information into future bids.
• Ability to manage multiple workloads and closing dates at one time.

Education & Experience

• Engineering Technology Diploma from NAIT (Civil or Construction), or higher.
• Minimum one (1) year experience in Construction Estimating background; two (2) years preferred.
• Analytical analysis of contract documents.
• Proven ability in sound decision making.
• Driven, self-starter with excellent interpersonal skills.
• Independent but able to work well within a team environment.
• High degree of competence in written and oral communication.
• Intermediate Microsoft Office suite skills and necessary estimating programs.

What does Layfield have to offer?

Layfield is committed to investing in people and creating a dynamic, rewarding employment experience. Layfield offers a competitive wage and benefits package, including:

• Competitive wage (based on education and experience)
• Comprehensive Benefits Package (including medical, dental, vision, disability insurance, life insurance etc.)
• RRSP Matching Program
• Vacation Benefits
• You will also have the opportunity to enjoy a number of company events including BBQ’s, holiday & family-friendly events and more!

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.